Privacy Policy

Last Updated: August 13, 2026

Company: Q5Tech.Net Limited ("we," "our," or "us")

Product: Griffin Safety Review Manager ("Service")

1. Introduction

Welcome to Griffin Safety Review Manager, operated by Q5Tech.Net Limited ("Q5"). We are committed to protecting your privacy and ensuring the security of your personal and professional information. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when you use our software, services, and website.

By accessing or using Griffin Safety Review Manager, you agree to the terms of this Privacy Policy. If you do not agree with our practices, please do not use our Service.

2. Information We Collect

We collect information to provide, maintain, and improve our safety review management services for workplaces.

Account and Profile Information: When you register for an account, we may collect your name, professional email address, job title, company name, and contact details.
Safety Review and Operational Data: Information submitted, uploaded, or generated through the use of Griffin Safety Review Manager—such as safety audits, incident reports, risk assessments, compliance logs, and internal workplace communications.
Technical and Usage Data: Information regarding how you interact with our platform, including your IP address, browser type, device identifiers, operating system, access times, and pages viewed.

3. How We Use Your Information

We use the collected information for various professional and operational purposes, including:

Providing and Managing the Service: To operate Griffin Safety Review Manager, process safety reviews, and maintain user accounts.
Improving User Experience: To analyze usage trends, optimize platform performance, and develop new safety management features.
Customer Support: To respond to your inquiries, troubleshoot technical issues, and provide assistance via support@q5tech.net.
Compliance and Security: To detect, prevent, and address fraud, security breaches, or other potentially prohibited or illegal activities, and to comply with applicable legal obligations in New Zealand and other jurisdictions where we operate.

4. Data Sharing and Disclosure

We do not sell, rent, or trade your personal information. We may share your information only in the following limited circumstances:

Within Your Organization: Safety reviews, logs, and associated data may be visible to authorized administrators and team members within your organization according to your company’s internal permissions.
Service Providers: We may engage trusted third-party vendors and hosting partners (such as cloud infrastructure providers) to support our operations under strict confidentiality agreements.
Legal Requirements: We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency).

5. Data Security

We implement robust technical, administrative, and physical security measures designed to protect your data from unauthorized access, alteration, disclosure, or destruction. However, no electronic transmission over the internet or information storage system can be guaranteed to be 100% secure.

6. Your Rights and Choices

Depending on your jurisdiction (including the New Zealand Privacy Act 2020), you may have rights regarding your personal information, including:

The right to access and request a copy of your personal data.
The right to request the correction of inaccurate or incomplete data.
The right to request the deletion of your data under certain circumstances.

To exercise these rights, please contact us at support@q5tech.net.

7. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material updates by posting the revised policy on our platform with a refreshed "Last Updated" date.

8. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:

Company: Q5Tech.Net Limited, New Zealand
Product: Griffin Safety Review Manager
Email: support@q5tech.net